SAP

Moving Ahead with HXM Digital Transformation

Publish Date: February 20, 2024

In dynamic modern workplaces, organizations quickly recognize the need to invest in enhancing employee experiences for sustained productivity. As businesses evolve toward hybrid work environments, conventional human capital management (HCM) software falls short in optimizing workforce outcomes. This is where Human Experience Management (HXM) comes in, ushering in a strategic shift from HCM, where HR managers prioritize employee well-being and engagement and equip them with efficiency tools.

SAP HXM connects core HR and payroll, talent management, and people analytics, albeit with a unique focus on employee expectations. By listening to, understanding, and anticipating the needs of every individual, HXM enables organizations to deliver relevant experiences for employees at all levels across departments. How these experiences are developed can be explained through the onboarding process. Here, the HXM software can personalize the practice based on the exact role of the new hire, the 30-60-90 days plan objectives, the ongoing progression, and feedback. Managers get tools to know if the new employee feels welcomed, how prepared they are for the job, their progress in the roles they are hired for, and suggestions on how to accelerate acclimatization and ensure retention.

HXM lets enterprises combine experience and operational data to discern what is happening with employees and the underlying reasons, providing invaluable insights to address issues like early departures within the first 30 days. Such insights help HR personnel identify whether such departures stem from onboarding process loopholes or a disconnect between new hires and their colleagues.

SAP SuccessFactors HXM Suite

SAP SuccessFactors HXM Suite, a cloud-based HRM solution, enhances employee experiences and organizational agility. Core HR, talent management, learning, compensation, performance management, and succession planning modules deliver real-time workforce analytics for data-driven decisions. The suite, known for scalability, flexibility, and robust security, enables organizations to optimize HR processes, attract top talent, and meet digital-age demands. However, a smooth transition from traditional HCM systems to SuccessFactors HXM Suite demands a structured approach with several critical considerations:

Assessment and Planning: Organizations should begin by evaluating their current HCM system, including the architecture, integrations, customizations, and data structure. Identifying pain points and scope for improvement necessitating the transition to a modern HXM solution must be outlined along with transformation goals.
Stakeholder Alignment: It is essential to involve key stakeholders from HR, IT, and diverse business units and align on the transition goals, scope, and expected results. Clear communication and governance structures should exist for seamless collaboration throughout the project lifecycle.
Data Migration: The next step involves analyzing existing data schema and mapping it to HXM Suite data models. Cloud migration project teams should document a data migration strategy to smoothly transition employee records, compensation structures, business hierarchies, and other relevant details. Organizations can enhance data quality before it reaches the cloud by applying data cleansing processes.
Integration Planning: Evaluating the integration of essential processes like payroll, time tracking, and ERP with third-party systems is pivotal. The team should identify which integrations require rebuilding or updating to align with SuccessFactors seamlessly. Leveraging the SAP Integration Suite facilitates swift integration between on-premise and cloud-based processes, services, applications, events, and data, ensuring a cohesive and efficient transition.
Tailoring and Configuration: Adapting the organization’s distinctive processes and workflows to the cloud may necessitate customizing the SuccessFactors platform. Utilizing configuration options allows tailoring modules like core HR, talent management, learning, and succession planning to specific requirements. Caution is advised against excessive customizations, as they can pose challenges during future upgrades and maintenance.
Testing and Quality Assurance: A testing strategy includes unit testing, integration testing, and user acceptance testing (UAT). The team must execute test cases to validate data accuracy, system functionality, and user experience across different scenarios and engage end-users in UAT to gather feedback and address issues before going live.
Training and Change Management: The team overseeing cloud migration should train the HR personnel, equipping them with resources to familiarize themselves with the SuccessFactors HXM platform. Incorporating change management initiatives is essential to bolster organizational readiness and mitigate resistance to change. Those overseeing HR processes must grasp the advantages of the new system and its alignment with the company’s digital transformation objectives.
Post-Implementation Support and Optimization: Continuous support for the cloud platform is imperative post-rollout. Beyond addressing user-requested enhancements, the team must consistently monitor performance metrics for process optimization. Staying abreast of updates and new features from SAP SuccessFactors is crucial to fully leverage the potential of the HXM Suite.

It is vital to note that SAP’s HXM cloud platform adheres to top-tier security standards, including GDPR, SOC, and ISO certifications, instilling trust and mitigating cyber threats for employees, customers, and stakeholders.

HXM Digital Transformation with YASH Technologies

With an experienced SAP partner handling your migration from traditional on-prem HCM to SuccessFactors HXM Suite, you don’t need to wait months before realizing the benefits of enhanced functionalities and continuous innovation in the cloud. YASH Technologies’ adept SAP SuccessFactors practice team ensures a swift migration from traditional on-prem HCM to the innovative SuccessFactors HXM Suite. With our tools and assets, enterprises can benefit from enhanced functionalities and continuous innovation in the cloud, making their HR transformation journey smooth and low-risk.

To read our success stories on such digitization journeys and book a consult, visit https://www.yash.com/coe/sap/sap-on-cloud/